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Governing Board Handbook - Section II, Governing Board

2.01. MEMBERSHIP OF THE GOVERNING BOARD

The CNM Governing Board consists of seven members elected from districts under the provisions of Section 21-16-5.1 NMSA 1978.

A. In the case of Board vacancies, a majority of the remaining Board members shall appoint a new member, from the district where the vacancy occurs, to serve until the next scheduled Board election.

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    2.02. DISTRICTING OF THE GOVERNING BOARD

    The Governing Board shall be redistricted as required by Section 21-16-5.1 NMSA 1978. The official districting plan for Governing Board positions shall be Plan A-2 as adopted by the Governing Board on April 9, 2002, and placed on file in the President's Office.

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    2.03. ORGANIZATION OF THE BOARD

    The Governing Board shall organize itself at the regular March meeting following each regular Board election and shall elect its officers at that meeting.

    A. The officers of the Board shall be chair, vice chair and secretary.
    B. Standing committees of the Board shall include, but not be limited to, the Audit Committee, Capital Outlay Committee, Executive Committee, Finance Committee and Planning Committee. Committee members are appointed by the Chair of the Board.
    C. Ad hoc committees may be appointed for specific purposes as needed.
    D. Each committee, when constituted, shall have assigned a specific function included on the committee roster. No committee shall have the power to make any final commitments or decisions on actions or policies of the Board, except on matters in which powers to act have been specifically delegated to the committee by the Board.
    E. A committee may utilize services of an advisor. However, such advisors shall not be paid for services unless authorized by the Board. Advisors to the committee do not have a vote on actions taken by the committee.

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      2.04. MEETINGS OF THE BOARD

      A. The regular meetings of the Governing Board shall normally be held on the second Tuesday of every month. The date of a regular meeting may be changed by action of the Board provided that every member and the public are notified in advance.
      B. Meetings of the Governing Board shall be held in a place or places determined by the Board members.
      C. Reasonable public notice of all Board meetings shall be given pursuant to standards adopted annually by the Board.

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        2.05. BOARD AGENDA

        A. Agenda items are determined by the Executive Committee of the Board.
        B. A person with a matter to present to the Board shall submit the request to the Executive Committee, President's Office or Public Information Office in writing with appropriate supporting materials at least fifteen (15) days prior to a scheduled Board meeting. Upon receipt of the request, the President and Executive Committee will meet with the requester at the Executive Committee meeting to discuss and possibly schedule the item on the agenda. All administrative remedies shall be exhausted prior to an item being placed on the agenda.
        C. The President's Office shall notify the person whether or not the Executive Committee has placed the matter on the agenda.
        D. A complaint against the personal action of an identifiable employee shall not be an allowable agenda item.

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          2.06. PROCEDURES FOR ADDRESSING THE BOARD

          A. An individual may speak on any item that appears on the adopted agenda before a final vote is taken by request to the Clerk of the Board in advance of the meeting and recognition by the Chair of the Board during the meeting. All presentations must be brief. Persons speaking on an agenda item must limit their remarks to three minutes, and aggregate comments will be limited to 30 minutes per agenda item.
          B. Public comment will be heard for up to 30 minutes at the conclusion of the Board's regular business, with individual presentations limited to no more than three minutes.
          C. Order and decorum will be maintained at all times.

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            2.07. QUORUM

            Four members of the Governing Board shall constitute a quorum.

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            2.08. MINUTES OF THE BOARD

            Records of all transactions of the Board shall be set forth in the official minutes of the Board. The minutes shall be kept on file in the President's Office as the permanent official records of the College.

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            2.09. AUTHORITY OF MEMBERS

            Members of the Governing Board shall have authority only when acting as a Board in regular or special sessions.

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            2.10. DUTIES AND POWERS OF THE BOARD

            The Board retains and reserves unto itself all powers, rights, authority, duties and responsibilities conferred upon and vested in it by the Constitution of the State of New Mexico and statutes, including those prescribed by Section 21-16-1 to 21-16-22 NMSA 1978. In execution of those powers and duties specifically provided by law, the Board adopts the following policies:

            A. The Board shall have general control and management of the College, and may establish such programs, provide such courses and other services as it deems necessary for the education of the students.
            B. The Board shall have control and management of all College property and may use such funds and property to promote College business in such ways as it deems necessary and proper and in accordance with law.
            C. The chief administrative function of the Board shall be to appoint a President.
            D. The Board, in consultation with the President, shall make and adopt, and may amend and repeal upon a majority vote of the entire Board membership, rules and regulations, and bylaws for its meetings and proceedings for the governance of the College.
            E. The Board may make provisions for interpreting the College program to the public and shall seek the opinion and advice of citizens of the District about matters concerning the educational program.
            F. The Board shall work cooperatively with the College staff and interested citizens in a continuous effort to improve the total College program.
            G. The Board shall take steps to increase its professional growth by subscribing to suitable professional publications, participating in professional organizations and cooperating in a program of professional development.
            H. The Board shall provide opportunities for cooperative planning in policy formulation.

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              2.11. AMENDMENT OR SUSPENSION OF RULES AND REGULATIONS

              A. Any rules of the Board, not specifically prescribed by statute, may be suspended or revoked by a majority vote of the Board.
              B. The President may, in case of emergency, suspend any part of rules and regulations as they pertain to the administration of the College, provided, however, that the President shall report the facts and the reasons for such suspension at the next meeting of the Board, and provided further that the suspension shall expire at the time of said report unless continued in effect by vote of the Board.

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                2.12. CONFLICT OF INTEREST

                The Board believes it is essential that conflict of interest or any appearance thereof be avoided in all College-related matters. No member of the Governing Board shall knowingly:

                A. Disclose or use confidential information about the College to advance the financial or other private interests of said member or others;
                B. Use College assets or equipment for any unlawful or improper purpose or to promote a personal business interest;
                C. Approve or make any payment of College funds with the intention that any part of said funds be used for any purpose other than that described in the supporting documents;
                D. Participate in the negotiation or the making of any contract between the College and any business entity in which the employee has a financial interest, either directly or indirectly;
                E. Represent a private interest in any action or proceeding before the Governing Board;
                F. Request or receive any money, thing of value or promise thereof, that is conditioned upon or given in exchange for performance or promised performance of an official act;
                G. Render any commercial service to the College on a commission basis;
                H. Serve on any College evaluation committee for proposals or bids without disclosing any potential conflict of interest prior to the start of committee business.

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                  2.13. CODE OF ETHICS

                  As a member of the Central New Mexico Community College Governing Board, it is my duty and responsibility to:

                  A. Recognize that my fellow citizens have entrusted me with the educational development of the men and women attending this College.
                  B. Recognize that the public expects my first and greatest concern to be in the best interest of each and every student without distinction.
                  C. Devote time, thought and study to the duties and responsibilities of a board member so that I may render effective and credible service.
                  D. Work with my fellow board members in a spirit of harmony and cooperation in spite of differences of opinion that may arise during vigorous debates of points of issue.
                  E. Base my personal decision upon all available facts in each situation, vote my honest conviction in every case unswayed by partisan bias of any kind, and abide by and uphold the final majority decision of the Board.
                  F. Remember as an individual I have no legal authority outside the meetings of the Board and conduct my relationships with the college employees, the local citizenry and all media of communication on the basis of this fact. Recognize any conflict of interest both in appearance and fact regarding decisions made by the College and announce said interest prior to board discussion. Refrain from voting in cases when a conflict of interest may occur.
                  G. Remember that the primary function of the Board is to establish the policies by which the College is to be administered, but that the administration of the educational program and the conduct of routine College business shall be left to the President of the College and his/her professional and nonprofessional staff.
                  H. Resist every temptation and outside pressure to use my position as a board member to benefit either myself or any other individual or agency apart from the total interest of the College.
                  I. Strive step-by-step toward ideal conditions for most effective service of the Board of Trustees to my community and state, in a spirit of teamwork and devotion to public education as the greatest instrument for the preservation and perpetuation of our representative democracy.

                    Leadership requires risk. Risk brings victory or defeat. Leadership requires the courage to face defeat, and the humility to live with victory.

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