FERPA

Although the primary burden in regard to FERPA falls with the official Records Office at any given college (which at CNM is the Enrollment Services Office), every employee of the college would be considered under FERPA to be a "school official" and therefore is also responsible for complying with FERPA regulations.

The Family Educational Rights and Privacy Act (FERPA - also known as the Buckley Amendment) is legislation that was originally passed in 1974 and is federal law designed to:

  • Protect the privacy of student's education records.
  • Establish the right of students to inspect and review their education records.
  • Provide guidelines for the correction of inaccurate or misleading data through informal and formal hearings.

(Definition established by the American Association of Collegiate Registrars and Admissions Officers1980)

As a faculty member, your primary responsibility as it relates to this legislation is to understand that the official records you keep regarding a student (including grade books, papers/assignments that have been submitted by students, and any other record that you maintain that is directly related to the student) would be considered education records and are protected by FERPA. This means that you cannot share this information with others including the student's parents, spouse, classmates or even legal authorities. There are certain (very few) exceptions to this, but we do not expect you as a faculty member to have to track on these exceptions. If there is a question about whether specific circumstances warrant an exception...it should be referred to the Enrollment Services Office. Learn more: FERPA General Information.

For specific information regarding general guidelines for faculty regarding FERPA or for guidance in providing letters of recommendation for students, please click on the links provided to the right. If you have additional questions, please click on "Contact Us" or feel free to contact the Director of Enrollment Services at (505) 224-3224 or the Dean of Students Office at (505) 224-4342.