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News Link –August 20, 2009
Join the SunCat Patrol and Help Students Find Their Way
There are still shifts available to volunteer for the SunCat Patrol as part of SunCat Days, Aug. 31-Sept. 4. Volunteers are still needed for two-hour afternoon shifts between 1:30 and 7 p.m. Volunteers are especially needed at the Westside Campus. All employees who do not have consistent contact with students during the first week of classes are encouraged to sign up for at least one shift. To volunteer, please fill out this survey by logging onto SharePoint using your network user ID and password. For more information, contact Jennifer McDonald at Ext. 4673.
SunCat Patrol Training Sessions Set
A couple of one-hour training sessions have been scheduled for SunCat Days volunteers. The trainings will focus on parking and some of the policy changes for students this fall term, so you are well prepared to answer student questions. If you are a SunCat Days volunteer please attend one training session.
Main Campus
Tuesday, Aug. 25, 2:30 p.m. SSC-102
Wednesday, Aug. 26, 10:30 p.m. SSC-102
Montoya Campus
Tuesday, Aug. 25, 9:30 a.m., J-122
Wednesday, Aug. 26, 4 p.m., J-122
If you are absolutely not able to make a training session, please e-mail Jennifer McDonald.
Reduce, Reuse, Recycle at CNM’s Day of Building Community
Do you want to find out more about the first hour of CNM’s Day of Building Community? Click on this video link and find out why three… is the magic number. The “three Rs” are not just about reading, writing and arithmetic. They are also about the need to reduce, reuse and recycle. We all know sustainability is one of our Strategic Direction’s five primary goals, and it’s alsopart of the focus of our Day of Building Community on Friday, Sept. 11. At 8 a.m., all employees will meet in the Smith Brasher Hall parking lot on Main Campus and you will get yourchance to add momentum to the sustainability movement. Here’s how:
n Reduce – Consider getting on the bus, the rail or a bike. Find out about alternative transportation. Organizations will be on hand to talk about the multiple ways to get around the city. Grab a bike map and hit the trails.
n Reuse – The Storehouse will be on hand to take donations of clothing and books, as well as non-perishable food and pet food. Clean out your closet and get rid of those gently used items taking up space. Did you know many of our students are clients of The Storehouse?
n Recycle – Bring your work and personal documents and notebooks that need to be disposed of and have them shredded at the event. Shred-It will have a commercial shredding truck on hand to shred paper, including spiral notebooks and three-ring binders. Don’t worry about staples or paper clips. The shredding truck will take care of it and then recycle everything instead of dumping it in a landfill.
For more information, contact Jennifer McDonald at Ext. 4673.
Supervisors Have New Responsibility in Electronic Timesheet Process
The role of supervisors in the new electronic Banner Departmental Time Entry process for full-time, non-faculty professional employees that is now in effect is:
1) to obtain paper Leave Authorization Forms from professional staff on a timely basis
2) to review and sign the completed and approved Leave Authorization Forms
3) to forward the completed form to the Departmental Payroll Contact.
If an employee’s scheduled leave event changes after the leave has been submitted in Banner by the Departmental Payroll Contact, it is the supervisor’s responsibility to notify the Payroll Department via e-mail of the change. Furthermore, a copy of the e-mail to Payroll must be attached to the department’s originally approved Leave Authorization Form; this documentation must be retained for audit purposes. This is a new requirement of supervisors. Supervisors will not be entering leave or making changes to previously submitted leave using Banner. For questions, contact the Payroll department at Ext. 4460.
Full-time, non-faculty professional employees can request leave by filling out the new leave forms and then submitting them to their supervisors for approval. The payroll contact in your department should have the new forms. If full-time, non-faculty professional employees do not take leave, they do nothing for the pay period. No more paper timesheets. As part of the new process, the payroll contact in your department will be entering leave hours into the Banner system from completed Leave Authorization Forms that are initiated by employees and approved by supervisors. Please refer to The Source for updated procedures for annual leave and sick leave.
Monthly CNM Governing Board Meeting Set for September 8
The September CNM Governing Board meeting will be held on Tuesday, September 8, at 5 p.m. at the CNM South Valley Campus, Room SV-10. Please make sure to mark your schedule as the Board meeting was previously scheduled for September 15.
ITS Needs Your Help – “K:” and “I:” Drives, Directories Almost Out of Space
ITS needs your immediate help in cleaning up your network storage space. The network storage space that is provided by CNM’s Office of Information Technology Services (ITS) is completely full. Some users may begin to get an error when trying to save files to your departmental “K:” drive, the instructional “I:” drive, or to your own home directory because the College is running out of storage space on these systems.
We need your help in doing some electronic housekeeping. There are a lot of files being stored on CNM’s servers that should either not be there, or would be better stored on local computer hard drives. There are also old instructional data that might need to be archived on CDs or DVDs.
What you need to do immediately:
n Clean up department data stored on the CNM “K:” or “I:” drives
Please have someone within your organization look at your departmental and/or instructional files, forms, pictures, etc. to see if there are any non-critical data files that can be deleted or moved to a local hard drive. Many times, a department is found to have multiple copies of a single, large file – or they have files (documents, forms, etc.) that are outdated and no longer needed.
n Clean up your individual “Home directories”
Please look at your personal “home directory” – some users are keeping copies of files that are already on their departmental directories, which they don’t need to keep in their personal home directories. Music files, personal photos, personal correspondence, etc. are being found in CNM home directories. If you have any files like these in your personal home directories that are no longer needed, please delete them or move them to your local hard drive.
n Clean up your Outlook e-mail accounts
Please look through your Outlook e-mail account. You should check to see if you have any e-mails with large file attachments that can be either deleted from the e-mail system, or that can be “archived” to your local hard drive as well.
If you have any questions or concerns, please contact the ITS Service Desk at 224-4357 (224-HELP) or e-mail servicedesk@cnm.edu. The Service Desk technicians can not help you in determining whether a file or “record” should (or must) be kept. If CNM departments have questions about “record retention” policies for electronic records maintained on the K: Drive and Outlook e-mail accounts, please contact the Records Management department at Ext. 4617.
Inventory of ITS ‘Loaner’ Computer Systems Under Way
ITS has a substantial number of "loaner" computer systems out in various areas - some have been in place for nine months or longer. If you have an ITS loaner computer, an ITS representative will be contacting you in the near future. If you have had the loaner system for longer than 90 days, we will consult with you regarding the need to either procure a permanent expansion system, or ask you to return the loaner system to the ITS loaner pool. If you need to procure a new computer system, ITS will help you with the ordering process. If you have questions or concerns, please contact the ITS Service Desk at Servicedesk@cnm.edu, or call us at 224-HELP (Ext. 4357).
Transition to Integrated Blackboard Site Under Way
CNM has begun the transition from the current Distance Learning Blackboard site to the new integrated Blackboard site. During this transition, the http://elearning.cnm.edu site will be unavailable to faculty and students.
The new site will still have the same look and feel of the current site. However, there will be some changes in how the Blackboard service is accessed and how course enrollment is managed.
These are the most noticeable differences for users:
n To access the new Blackboard site you will now log on to myCNM by using your CNM network user name and password.
n Students will no longer have to self-enroll into classes; this will all be handled by the integration process. This integration process should eliminate the need for students to enroll themselves into course sections . The integration process will automatically add/remove students from class sections as they add and drop courses.
n Faculty will also be automatically added to the sections they are teaching.
n Students will no longer have to call Embanet or the Distance Learning department to reset their password; they can simply go to http://password.cnm.edu and reset it.
To help with this transition, if you have any personal files stored on the current Blackboard system that are not part of your course, please copy those files to your local hard drive or some type of external storage device like a flash drive. If you have questions or would like more information, please feel free to contact Brian Ditmer at Ext. 3318 or bditmer@cnm.edu, Rafael Martinez at Ext. 5519 or martiner@cnm.edu, or John Warren at Ext.3042 or jwarren@cnm.edu .
Much More Enrollment Data at Your Fingertips
Faculty and staff will soon be able to dive deeper than ever before into the fluctuating tides of student enrollment trends at CNM. The Office of Planning, Budget and Institutional Research has unveiled the new Student Enrollment Dashboard, which will provide up-to-the-minute enrollment counts by campus, school and discipline, all the way down to the course level, as well as graphical displays of multi-year enrollment trends. Its interactive reporting capabilities will allow users to drill for even finer levels of detail, create charts and export data into a spreadsheet. The new dashboard will also be the home for CNM’s new “Crystal Ball,” which predicts annual and end-of-term enrollment based on current registration data.
The new dashboard is powered by CNM’s Argos reporting software and will be accessible from myCNM via the “Employees” tab, located across the upper portion of the page after you sign in using your regular CNM username and password.
PBIR is also releasing a set of Schedule Support tools for administrators that will chart class-size trends and fill-rate trends, as well as provide interactive reporting capabilities. An overview of the Schedule Support tools will be presented at Organizational Learning for the primary target audience. For more information about the data, or assistance with using these tools, call PBIR at Ext. 3450. Technical difficulties should be reported to the Office of Information Technology Services at Ext. 4357 or at helpdesk@cnm.edu.
Nominate an Employee for an Excellence Award
Nominations for the Employee Excellence Awards can be submitted now through Oct. 9. The awards recognize employees for exceptional contributions to the CNM community and excellent job performance. Any employees in “good standing” with the College may be an award recipients. More information and the nomination form are available by clicking here.
Foundation Has CNM Sweatshirts for Sale
The CNM Foundation has CNM sweatshirts, in size XXL only, available for $20. For more information, call the Foundation at Ext. 4685.
Parking Passes for Fall Term on Sale; All Gated Lots Open Until Start of Fall Term
Fall term parking permits are on sale and the cost remains $43 for the term. Please note that if you used payroll deduction to pay for your summer term permit, you still must fill out the paperwork to purchase a fall term permit through payroll deduction. For more information on purchasing permits, click here. All gated lots will be open from Friday through the start of the fall term.
Calendar
“Listening Across the Curriculum” Conference Set at CNM
CNM is co-sponsoring this “special day of listening, learning and interactive activities providing world class listening training for educators to take back to their classrooms.” Space is limited for the one-day event at Main Campus in Smith Brasher Hall on Sept. 12. The $45 fee includes lunch. The America West Region of the International Listening Association is co-sponsoring with CNM. Click on the following link to register or download a brochure: http://www.ila.camp7.org/Albuquerque_2009
Construction Updates
Main Campus
M Building – The M Building on Main Campus, the oldest building at CNM, will be getting a facelift beginning on Monday. The masonry on the building, originally an APS elementary school, will be refurbished during a span of four to five weeks. Scaffolding will be raised on the sides of the building, starting with the west side and then progressing clockwise.
Ted Chavez Hall Parking Lot – The Ted Chavez Hall parking lot at the corner of Coal and University will be closed from Aug. 24 to Aug. 30 to be repaved and striped. The lot is scheduled to be open on Aug. 31 for the beginning of the fall term.
Physical Plant Parking Lot – Most of the Physical Plant parking lot will be closed for the entire month of August to allow for the extension of water lines. A small section of the lot that’s closest to Buena Vista will remain open. The motor pool section of the lot will be closed and all CNM vehicles, except for security vehicles, will be moved to the Jeannette Stromberg Hall parking lot. All gated lots will be open through the start of the fall term on Aug. 31.
Montoya Campus
Parking Lot Work – During the break the parking lots at Montoya will be closed off by sections so that lots can be restriped.
News Link is a weekly e-newsletter provided by the Marketing and Communications Office for CNM faculty and staff. To submit an item for inclusion, please e-mail the Marketing and Communications Office. Please include “News Link” in the subject line of the e-mail. The deadline for News Link is 3 p.m. Wednesdays.
