The Purchasing Department is located at Joseph M. Montoya campus in Building TW, Room 208.
As established by Central New Mexico Community College (CNM) Governing Board Resolution 1993-26 and the New Mexico State Procurement Code, CNM's Purchasing Department is responsible for the procurement of all items of tangible personal property, services and construction for the college.
The Purchasing office has been designated as the central purchasing office and the Executive Director of Purchasing has been designated as the Purchasing Officer. As such, the Executive Director of Purchasing is responsible for promulgating procurement rules, policies and procedures for the College, subject to the approval of the President or her designee.
New Mexico Community College must process all purchase requests for goods and services by a procurement card or with an approved purchased order (PO).
A purchase requisition is a request for purchase. Once approved, whether in paper or electronic form, it will be converted into a purchase order, approved and signed by a CNM Buyer and other designees. Copies of the approved purchase order are distributed to all involved parties, for example: the vendor, the Business Office, the Shipping and Receiving department and the requisitioning department contact.
Departments should never accept goods or services of which do not have an approved purchase order or procurement card in place.
Vendors should never proceed with providing any goods or services in which they do not have an approved purchase order or procurement card purchase in place.
All offerors wishing to receive the 5% residential preference advantage as applicable per NMSA 13-1-21 must submit a valid residential preference certificate with their response. The In-State Preference documentation required to request Residential Preference may be obtained from the State of New Mexico Taxation and Revenue Department.
Note: Residential Preference is not a mandatory requirement for a submission of an offer.
Training resources for CNM employees:
Argos, the Purchase Order Dashboard, is only accessible from computers housed on CNM property.
Materials Management is proud to announce that CNM's surplus property is now being offered for sale on the internet. CNM employees and all visitors to our website can now access, scan, view, and bid on property posted for auction at Public Surplus LLC. Please make sure that you make yourself acquainted with all terms & conditions, and standard disclaimer (available for reading on the link noted above) before bidding on any of the items posted for sale. Questions or further clarification concerning this new venture provided by Materials Management, can be directed to the following personnel:
- Rebecca Turner, Manager of Records Retention & Property Control (505) 224-4617
- Ray Smith, Director of DPC & Materials Management (505) 224-4612
- Sherri Baca, Records Retention & Property Control Coordinator (505) 224-4614
Sister CNM Departments
- Materials Management & Central Stores: CNM's Shipping and Receiving Warehouse
- Property Control and Records Management
- Duplicating and Postal Center: CNM's Full Service Mail and Copy Center