You are here: Home / Departments / Student Activities Office / Clubs & Organizations / Responsibilities of a Chartered Student Organization

Responsibilities of a Chartered Student Organization

    1. No Organization may obligate or commit CNM financially or in any other way without the approval of their Advisor, the Student Activities Office and the Dean of Students. The advisor/officers will work with the Student Activities Office to obtain the proper approvals when needed.
    2. When a CSO gathers for travel, meetings, social events, activities, service projects, etc. they are representing CNM.  CSO Advisors, Officers and members are representatives of CNM and should maintain professional conduct.  CSO officers and members are expected to adhere to the behavioral expectations set forth in CNM’s Student Code of Conduct.  CSO Advisors are expected to adhere to the behavioral expectations set forth in CNM’s Employee Handbook.  Should it ever be necessary to do so, advisors, officers, members and organizations would be disciplined according to the Student Code of Conduct and the CNM Employee Handbook standards and procedures.
    3. CSOs are responsible for adhering by the policies and procedures found in the CSO Advisor/Officer Manual, the Student Allocation Board Guidelines, the Student Code of Conduct, and CNM Employee Handbook and when appropriate, The Source.

      Official Charter

      Privileges of a Chartered Student Organization include:

        1. The use of CNM facilities for group activities free of charge.
        2. Possible funding from the Student Allocation Board provided requirements and deadlines are met.
        3. The right to publicize activities and events on campus and in special publications.
        4. The right to post materials on campus bulletin boards.
        5. The right to host fundraisers on campus.
        6. Use of campus services for the purposes of organizational activities such as use of CNM vehicles (Advisor-Defensive Driving Certificate is required), Duplicating & Postal Center (DPC), Instructional Media Resources (IMR) equipment, Shipping & Receiving, Security, and Facilities.

          a. However, CSOs are responsible for any costs incurred in using these services and will need to follow the policies and procedures for purchases, if applicable.

        7. The right to establish an Agency account for fundraising.  If approved, the account is created through a request, sent via e-mail, from the Advisor and to the Student Activities Coordinator.
        8. Use of equipment and accessories available for check out through the Student Activities Office (A current list of equipment is available in the Student Activities Office.)

          Provisional Charter

          Student organizations chartering after the deadline will have the following privileges:

            1. The use of CNM facilities for group activities/events free of charge.
            2. The right to publicize activities on campus and in special publications.
            3. The right to post materials on campus bulletin boards.
            4. Use of equipment/accessories available for check out throughout the Student Activities Office (A current list of equipment is available in the Student Activities Office.)

              Your CSO may not fundraise and is not eligible for allocated funds until the CSO re-charters the following Fall semester during the regular charter period.

              Note: CSOs that submit a charter packet after the deadline of Friday, September 20, 2013 by 5:00pm, but before the end of the Fall semester, will be considered for full recognition starting in the Spring semester.