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Action Project: 1st Year Experience (Archive)

Action Project Team Charge

1st Year Experience Continuation and Faculty for Student Success Model
(Charge to be completed once a proposal has been accepted. A team is formed to complete the charge.)


  1. Give a short identifying title (under 10 words) to this Lean Project.

    First Year Experience Continuation (FYE II)

  2. Describe the Purpose/Charge of this project (100 words or less).
    This team will plan, pilot, and evaluate three recommended First Year Experience strategies: mandatory College Success Experience course, an academic planning tool for college-wide use, and a "Faculty for Student Success" model.
  3. Describe the goals/outcomes of this project.
    The goal is to pilot and evaluate these three strategies with the outcome being a recommendation for whether or not each strategy should be scaled up college-wide.
    • Review First Year Experience recommendations for the three strategies to be addressed by this team.
    • Research and identify successful best practices related to these three strategies.
    • Develop a plan for pilot implementation of these three strategies to include measures for evaluating whether or not each of these strategies should be integrated college-wide.
    • Pilot each strategy.
    • Recommend to President’s Council whether or not each strategy should be integrated college-wide.
  4. List the organizational areas (or institutional departments and division) most affected.
    Academic Affairs, Student Services, CNM Connect
  5. Briefly name and describe the key organizational process(es) that you expect this project to change or improve.
    We expect to improve the First Year students’ “through” experience at the college.
    • Advisement Process (Academic Planning Tool)
    • Registration (mandatory CSE)
    • Financial Aid (mandatory CSE)
    • Student Support Processes in both Academic Affairs and Student Services for example, service learning, learning communities, student activities, tutoring, etc.  (Faculty for Student Success Model)
  6. Describe the current Performance Baseline (What is your starting point?)
    • 49% of full-time and part-time first year students at CNM are retained from fall to fall
    • 8% of full-time first year students graduate within 150% of the prescribed length of program
    • SENSE data
  7. Describe the overall “outcome” measures or indicators that will tell you whether this Action Project has been a success or failure in achieving its goals (Include your new or improved baseline goal).

    Outcome measures of project success will be if each of the strategies are at an advanced stage of development and ready for pilot implementation for fall 2013.

  8. Evaluation: How do you plan to evaluate and analyze this initiative?  This evaluation and analysis help you verify that your initiative is achieving the intended/desired results.  Evaluation may include Focus Groups, Surveys, and or Audits.  Analysis includes identifying whether or not this initiative should continue or if alterations are needed.
    Performance baseline data will be reviewed but it may be several years before it can be used to determine effectiveness so we will use other measures as well:

    Student Focus Groups (academic planning tool, CSE), next-level data (CSE), faculty survey or focus groups (CSE, faculty for student success model).

Evaluation Method(s)


Date Quantitative and Qualitative Stretch Targets

By June 30, 2012

Meeting 1:  Orientation, Meet with Sponsors, Ice Breaker, APIEI training(2 hours)

Meeting 2:  Finalize Charge, introduce plan and direction for the team, to include a list of colleges to possibly visit. (2 hours)

August - October

Identify up to three colleges (one for each initiative) to visit and a set of questions to be answered during that visit.
Identify who on the team is going where

By November 30, 2012

Debrief college visits; determine what was learned and how it can be applied to implementation of the strategies.

Complete a proposal and timeline for addressing and developing each of the FYE II strategies.

Bring the FYE II strategies’ proposal/timeline to sponsors for approval.

Beginning January 2013

Implement pilot(s)

By June 30, 2013

Make recommendation to the President’s Council as to whether or not the piloted strategy or strategies should be integrated college-wide.




Name/ Role


Team Sponsor

Sydney Gunthorpe
Philip Bustos

Guide and support efforts of the team.  Provide needed resources. Meets regularly with Team Leader to monitor team progress.

Team Facilitators

Bonnie Bailey
Kim Jeffries
Lis Turkheimer

Sets agenda, identifies deliverables and due dates, facilitates meeting, and completes end-of-term and project reports when applicable.

Team Member(s)



Support team activities
Lead Sub Teams

Team Guidelines: (Add or change as appropriate for your team)

  • Maintain confidentiality as appropriate
  • Participate candidly
  • Be on time
  • Contribute your fair share when working on teams/in subcommittees
  • Use facts to support your views
  • Decisions will be made by vote

Project Scope:

IN SCOPE: Recommend how to define, monitor, and improve ...
OUT OF SCOPE: (Describe team boundaries, i.e., who approves)

Team Contract:

We have read and understand this Team Charter, understand our roles, and have come to agreement with the Team Leader as to the purpose of this team, actions to be taken, rules and regulations, and expected outcomes.

Agreement by Team Members:


Jonathan Briggs


Marvin Lozano


John Bronisz


Don McIver


Ron Dassanyake  


KC McKillip


Shanna Davis


Monika Monje


Cynthia Ediger


Brad Pearl


Patrick Fairbanks


David Ruff


Ed Fotouhie


Tomas Ruiz-Fabrega


Chioma Heim




Billy Lorne




DATE: _____________________________