Records Retention and Property Control
It is the policy of Central New Mexico Community College to accommodate the timely storage, retrieval and disposition of records created, utilized and maintained by the various departments. The period of time that records are maintained is based on the minimum requirements set forth in the State and Federal retention schedules.
The Records Retention Policies and Procedures is now available on-line in the Policies and Procedures Manual - The Source, which may be accessed at the following web address:
Records Retention Source Documents (login required)
Reference Materials:
New Mexico State Retention and Disposition Schedules:
1.15.3 NMAC: GRRDS, General Administrative Records (For use by local governments and educational institutions)
1.15.5 NMAC: GRRDS, General Financial Schedule (Interpretive)
1.15.7 NMAC: GRRDS, General Personnel (Interpretive)
1.20.3 NMAC: EDRRDS, New Mexico Colleges and Universities
The Records Retention Handbook is provided in an Adobe® Acrobat™ (.pdf) format. The Acrobat Reader, which is available free from Adobe®, is required to view and print .pdf files.
The New Mexico Commission on Public Records: State Records Center and Archives
It is the policy of Central New Mexico Community College to process, capitalize and inventory all equipment with values of $1,000.00 or greater; along with a few exceptions such as grants, cell phones, computers and equipment on loan to CNM. The Property Control Policies and Procedures can be accessed at the following web address:
Records Retention Source Documents (login required)
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