Governing Board Minutes April 2009
The Governing Board of Central New Mexico Community College convened for a regular meeting on April 14, 2009, at 5 p.m. in the auditorium of Smith Brasher Hall, 717 University Blvd. SE, Albuquerque, New Mexico.
Mr. Matteucci called the meeting to order at 5:02 p.m. and stated notice of the meeting had been posted in accordance with the Open Meetings Act. Diana Chavez, clerk of the Board, called roll.
Present: Robert P. Matteucci, Chair
Penelope S. Holbrook, Vice Chair
John B. Mondragon, Secretary
Michael D. DeWitte
Blair L. Kaufman
Deborah L. Moore
Carmie Lynn Toulouse
APPROVAL OF THE AGENDA
Mr. Matteucci introduced for consideration approval of the agenda. Mr. Kaufman made and Ms. Holbrook seconded a motion to approve the agenda as written. The vote on the motion was: Mr. Matteucci—yes; Ms. Holbrook—yes; Dr. Mondragon—yes; Mr. DeWitte—yes; Mr. Kaufman—yes; Ms. Moore—yes; Ms. Toulouse--yes. Motion carried.
ITEMS OF GENERAL CONSENT
Minutes of the March 10, 2009, meeting and Resolution 2009-15, Employment of Personnel
Mr. Matteucci introduced for consideration approval of the minutes of the March 10, 2009, meeting (see pages 25024-25025) and Resolution 2009-15, employment of personnel (see pages 25065-25066). Ms. Holbrook made and Mr. Kaufman seconded a motion to approve the items jointly. The vote on the motion was: Mr. Matteucci—yes; Ms. Holbrook—yes; Dr. Mondragon—yes; Mr. DeWitte—yes; Mr. Kaufman—yes; Ms. Moore—yes; Ms. Toulouse—yes. Motion carried.
REPORTS OF ADMINISTRATION AND STANDING COMMITTEES
President’s Report
President Katharine W. Winograd began her report by acknowledging the CNM Team Excellence Award recipients and CNM students who participated in the SkillsUSA competition, capturing 49 gold, silver and bronze medals in various events (see pages 25067-25068). She stated students would be competing at the National SkillsUSA competition in Kansas City in June. Dr. Winograd also reported CNM’s annual Open House was well attended with over 3,000 visitors. A blood drive that occurred in conjunction with the Open House was successful as well. She congratulated Xeturah Woodley, who was recently named the new associate vice president for Academic Affairs and Paul Smarrella, director of special services, who announced his retirement after 21 years of service to CNM. President Winograd reported that 149 employees were recognized for their years of service on March 26 at CNM’s Service Awards Dinner. She encouraged participation in the upcoming CNM graduation ceremony that would be held at UNM Johnson Gym on April 24.
Governing Board Committee Reports
Ms. Holbrook, Audit Committee chair, stated the committee had met on March 30 to consider agenda item 6—internal audit report, conflict of interest textbook audit and agenda item 7—the selection of the external audit for fiscal year 2008-2009. She stated Allen Leatherwood was currently conducting a reciprocal peer review for Los Angeles United School District.
Mr. Kaufman, Capital Outlay Committee chair, stated the committee had met on April 1 to review agenda item 13—purchase of the Alameda Business Center. He stated approval would allow administration to pursue the possible acquisition of the property; however, a purchase agreement would be finalized and returned to the full Board for consideration.
Ms. Toulouse, Finance Committee chair, reported the committee had met on March 31 and April 13 to review agenda items 10—tuition and fees; 11—employee compensation; and 12—budget.
Dr. Mondragon, Planning Committee chair, stated the committee had met on April 7 and received the campus profiles report presented as agenda item 5) d., and approved agenda item 9—college calendar.
Mr. Matteucci, Executive Committee chair, stated the committee had met on April 1 and adopted the agenda for the Board meeting.
Lobbyist Report
Mark Duran, CNM lobbyist, reported on highlights of the 2009 legislative session including the state’s budget shortfall and stimulus monies. He stated a two-and-a-half percent budget cut was required for the current fiscal year along with an additional cut of 11.8 percent for the 2009-2010 fiscal year budget. He stated capital outlay funds were cut, employee contributions to ERA and PERA retirement accounts would increase by one-and-a-half percent, workload was fully funded and the recommendation for tuition increases was two-and-a-half percent. Mr. Duran stated CNM Day at the Legislature was successful and he responded to questions.
Campus Profiles Report
Susan Murphy, vice president for external affairs, reported a total of 20 conversations had been scheduled at all campuses to discuss campus profiles/identities (see pages 25069-25078). Employees, students and the community were invited to participate and recommend ideas for creating specific identities at each location. She said data revealed Main and Montoya campuses were considered sufficient in breadth and academic programs were sufficiently diverse and comprehensive; Rio Rancho Campus, once opened and operational, would function as a 2+2 site with the University of New Mexico. She reported that South Valley and Westside participants expressed their interest for continued study of services and program areas they felt were in need of growth. She responded to questions.
RESOLUTION 2009-16, INTERNAL AUDIT 2009-02, CONFLICT OF INTEREST - TEXTBOOK AUDIT
Mr. Matteucci introduced for consideration Governing Board Resolution 2009-16, Internal Audit 2009-02, Conflict of Interest – Textbook Audit (see pages 25079-25096). Mark Lovato, senior staff auditor, presented the audit, explaining the audit objective and scope and stated there were 10 findings. He stated management had responded to all findings and action is being taken to correct all findings including the development of a standardized procedure for textbook adoption. Ms. Holbrook made and Mr. Kaufman seconded a motion to approve the resolution. The vote on the motion was: Mr. Matteucci—yes; Ms. Holbrook—yes; Dr. Mondragon—yes; Mr. DeWitte—yes; Mr. Kaufman—yes; Ms. Moore—yes; Ms. Toulouse—yes. Motion carried.
RESOLUTION 2009-17, SELECTION OF EXTERNAL AUDITOR
Mr. Matteucci introduced for consideration Governing Board Resolution 2009-17, selection of external auditor (see pages 25097-25098). Ms. Holbrook requested Board approval for the selection of Kardas, Abeyta & Weiner, P.C., Certified Public Accountants to perform the 2008-2009 external audit for the college. She stated their current contract allows for a final one-year extension. Ms. Toulouse requested careful consideration of automatic cost increases for future contracts due to budget constraints. Ms. Holbrook made and Mr. DeWitte seconded a motion to approve the resolution. The vote on the motion was: Mr. Matteucci—yes; Ms. Holbrook—yes; Dr. Mondragon—yes; Mr. DeWitte—yes; Mr. Kaufman—yes; Ms. Moore—yes; Ms. Toulouse—yes. Motion carried.
RESOLUTION 2009-18, INSTRUCTIONAL PROGRAM OFFERINGS FOR 2009-2010
Mr. Matteucci introduced for consideration Governing Board Resolution 2009-18, instructional program offerings for 2009-2010 (see pages 25099-25100). Beth Pitonzo, vice president for Academic Affairs, presented the resolution, noting Board approval of instructional programs is required annually. Ms. Holbrook made and Dr. Mondragon seconded a motion to approve the resolution. The vote on the motion was: Mr. Matteucci—yes; Ms. Holbrook—yes; Dr. Mondragon—yes; Mr. DeWitte—yes; Mr. Kaufman—yes; Ms. Moore—yes; Ms. Toulouse—yes. Motion carried.
RESOLUTION 2009-19, COLLEGE CALENDAR
Mr. Matteucci introduced for consideration Governing Board Resolution 2009-19, college calendar (see pages 25101-25105). President Winograd stated the resolution included the addition of a spring break in March 2010 and March 2011 that would align with Albuquerque Public Schools, Rio Rancho Public Schools, and the University of New Mexico spring breaks. She explained that the addition was for a two-year trial period only and would be evaluated following each break. The spring break would be considered non-instructional, whereas offices on campus would remain open. She requested approval of revisions to the 2009-2010 and 2010-2011 calendars, approval of the 2011-2012 calendar in final form, and the 2012-2013 calendar in draft form. Following discussion, Mr. Kaufman made and Ms. Toulouse seconded a motion to approve the resolution. The vote on the motion was: Mr. Matteucci—yes; Ms. Holbrook—yes; Dr. Mondragon—yes; Mr. DeWitte—yes; Mr. Kaufman—yes; Ms. Moore—yes; Ms. Toulouse—yes. Motion carried.
RESOLUTION 2009-20, TUITION AND FEES FOR 2009-2010
Mr. Matteucci introduced for consideration Governing Board Resolution 2009-20, tuition and fees for 2009-2010 (see pages 25106-25110). Katherine Bercaw, vice president for planning and budget, explained the proposed tuition and fees schedule included a zero percent increase in tuition for in-district students and those living in the Geographic Area of Responsibility, elimination of the $30 per credit hour fee for distance learning courses and the addition of a $3 per credit hour technology fee for all classes. She said a realignment of career and technical education courses is underway and they would remain tuition free for in-district students and students residing in CNM’s Geographic Area of Responsibility—all others would be charged tuition. Mr. Kaufman made and Ms. Toulouse seconded a motion to approve the resolution. The vote on the motion was: Mr. Matteucci—yes; Ms. Holbrook—yes; Dr. Mondragon—yes; Mr. DeWitte—yes; Mr. Kaufman—yes; Ms. Moore—yes; Ms. Toulouse—yes. Motion carried.
RESOLUTION 2009-21,EMPLOYEE COMPENSATION PLAN FOR 2009-2010
Mr. Matteucci introduced for consideration Governing Board Resolution 2009-21, employee compensation plan for 2009-2010 (see pages 25111-25114). Ms. Bercaw requested approval of the resolution that did not contain salary increases; however, the proposal included tuition waivers for spouses and dependents of CNM employees. Ms. Toulouse stated for the record that should mid-year funds become available, she hoped salary increases could be reconsidered later in the fiscal year. Ms. Toulouse made and Dr. Mondragon seconded a motion to approve the resolution. The vote on the motion was: Mr. Matteucci—yes; Ms. Holbrook—yes; Dr. Mondragon—yes; Mr. DeWitte—yes; Mr. Kaufman—yes; Ms. Moore—yes; Ms. Toulouse—yes. Motion carried.
RESOLUTION 2009-22, 2009-2010 BUDGET
Mr. Matteucci introduced for consideration Governing Board Resolution 2009-22, 2009-2010 budget (see pages 25115-25230). Ms. Bercaw presented the 2009-2010 budget that contained an 11.8% decrease in state appropriation, adjustments in revenue that included the newly approved tuition and fee plan, and adjustments to mil levy figures. She stated the budget also included increased expenses for part- time faculty due to increased enrollment and anticipated changes in fixed cost for insurances and utilities. She thanked all employees who helped prepare the budget. Following additional comments, Ms. Toulouse made and Mr. DeWitte seconded a motion to approve the resolution. The vote on the motion was: Mr. Matteucci—yes; Ms. Holbrook—yes; Dr. Mondragon—yes; Mr. DeWitte—yes; Mr. Kaufman—yes; Ms. Moore—yes; Ms. Toulouse—yes. Motion carried.
RESOLUTION 2009-23, purchase of Alameda Business Center
Mr. Matteucci introduced for consideration Governing Board Resolution 2009-23, purchase of the Alameda Business Center (see page 25231). Robert Brown, vice president for administrative services, presented the resolution, stating it would grant CNM administration the authority to enter into negotiations for the acquisition of the Alameda Business Center Property. Mr. Kaufman asked that administration be conscientious about the use of the facility and cost to occupy it, as well as addressing any environmental concerns prior to the purchase. Mr. Brown assured the committee that an appraisal and environmental inspection would begin prior to entering into negotiations to purchase the facility. Ms. Holbrook made and Ms. Moore seconded a motion to approve the resolution. The vote on the motion was: Mr. Matteucci—yes; Ms. Holbrook—yes; Dr. Mondragon—yes; Mr. DeWitte—yes; Mr. Kaufman—yes; Ms. Moore—yes; Ms. Toulouse—yes. Motion carried.
PUBLIC COMMENT
There were no requests for public comment.
BOARD COMMENT
Mr. Matteucci welcomed the new Board members and wished Paul Smarrella well with his upcoming retirement.
NEXT MEETING ANNOUNCEMENT
Mr. Matteucci announced that the next regular meeting of the Governing Board would be Tuesday, May 12, 2009, 5 p.m., in the Smith Brasher Hall auditorium, 717 University Blvd. SE, Albuquerque, New Mexico. He also announced items to be considered for the May agenda should be submitted to the Board chair, the President’s Office or the Marketing and Communications Office by April 27.
Mr. Matteucci adjourned the meeting at 5:48 p.m.
APPROVED:
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Chair
ATTEST:
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Secretary
