Minutes from July 2009 Governing Board Meeting
The Governing Board of Central New Mexico Community College convened for a regular meeting on July 14, 2009, at 5 p.m. in the Smith Brasher Hall auditorium, 717 University Boulevard SE, Albuquerque, New Mexico.
Mr. Matteucci called the meeting to order at 5 p.m. and stated notice of the meeting had been posted in accordance with the Open Meetings Act. Diana Chavez, clerk of the Board, called roll.
Present: Robert P. Matteucci, Chair
Penelope S. Holbrook, Vice Chair
John B. Mondragon, Secretary
Blair L. Kaufman
Deborah L. Moore
Carmie Lynn Toulouse
Absent: Michael D. DeWitte
STATEMENT RELATING TO CLOSED MEETING OF JULY 7, 2009
Mr. Matteucci stated the Governing Board had met in closed session on July 7, 2009, to discuss personnel matters and legal services procurement matters. The meeting was closed pursuant to Sections 10-15-I(H)(2), 10-15-1(I)(2) for the personnel discussion and Sections 10-15-1(H)(6) and 10-15-1(I)(2) for the procurement discussion. In accordance with New Mexico Statutes Annotated 1978, 2007 Cumulative Supplement, the meeting related only to those matters listed on the notice of meeting and no action was taken.
APPROVAL OF THE AGENDA
Mr. Matteucci introduced for consideration approval of the agenda. Mr. Kaufman made and Ms. Holbrook seconded a motion to approve the agenda as written. The vote on the motion was: Mr. Matteucci—yes; Ms. Holbrook—yes; Dr. Mondragon—yes; Mr. Kaufman—yes; Ms. Moore—yes; Ms. Toulouse—yes. Motion carried.
ITEMS OF GENERAL CONSENT
Minutes of the June 9, 2009, meeting and Resolution 2009-40, Employment of Personnel
Mr. Matteucci introduced for consideration approval of the minutes of the June 9, 2009, meeting (see pages 25286-25289) and Resolution 2009-40, employment of personnel (see pages 25343-25344). Ms. Holbrook made and Ms. Moore seconded a motion to approve the items jointly. The vote on the motion was: Mr. Matteucci—yes; Ms. Holbrook—yes; Dr. Mondragon—yes; Mr. Kaufman—yes; Ms. Moore—yes; Ms. Toulouse—yes. Motion carried.
REPORTS OF ADMINISTRATION AND STANDING COMMITTEES
President’s Report
President Katharine W. Winograd began her report by congratulating CNM students who competed in the National SkillsUSA Championships in Kansas City, Missouri, winning two gold, four silver, and five bronze medals (see pages 25345-25346). She also announced that an additional five students ranked in the top 10 of various competitions and thanked the faculty sponsors for their support. Dr. Winograd announced a new policy regarding waitlists for full classes, as well as new tuition and fees regulations would be implemented beginning with fall term enrollment, and asked that staff help students become acclimated with the new regulations. She announced Xeturah Woodley as the new associate vice president for academic affairs, Lisa McCullouch as the new executive director of the CNM Foundation, and she congratulated Gerry McBroom, dean of the School of Adult and General Education, who will be retiring at the end July. President Winograd reported 74 units of blood were recently collected during blood drives sponsored by the Student Activities Office. Lastly, she reported two additional 2 + 2 programs had been signed; one with New Mexico Highlands for a bachelor’s degree in social work and one with New Mexico State University for hospitality and tourism management.
Governing Board Committee Reports
Ms. Holbrook, Audit Committee chair, stated the committee had met on July 2 to consider the cashier internal audit report—on the Board agenda as item 10—and to review the audit plan for 2009-2010 that would be presented to the full Board in August.
Mr. Kaufman, Capital Outlay Committee chair, stated the committee had met on June 23 and approved a cooling tower replacement for M-Building. It was a low-budget item, therefore it did not require full Board approval.
Ms. Toulouse, Finance Committee chair, reported the committee had met on July 1 to consider the following: a revision to the 2009-2010 employee compensation plan that would bring pay for Level I workstudy students in compliance with federal regulations; a revision to the 2009-2010 tuition and fee plan to correct a course number and a fee error; and a revision to the fund balance policy originally created in 1998.
Dr. Mondragon, Planning Committee chair, stated the committee had not met since the last Board meeting.
Mr. Matteucci, Executive Committee chair, stated the committee had met on July 1 and adopted the agenda for the Board meeting.
RESOLUTION 2009-41, SALE OF BONDS
Mr. Matteucci introduced for consideration Governing Board Resolution 2009-41, sale of bonds (see pages 25347-25378). Martin Serna, comptroller, introduced Paul Cassidy of RBC Dain Rauscher Inc., and Alan Hall of the Rodey Law Firm. Mr. Cassidy reviewed the bids received, stating Merrill Lynch was the best bid with an interest rate of 2.88 percent. He recommended Board approval of the bid. Mr. Hall reviewed the final resolution authorizing the sale. Ms. Toulouse made and Ms. Moore seconded a motion to approve the resolution. The vote on the motion was: Mr. Matteucci—yes; Ms. Holbrook—yes; Dr. Mondragon—yes; Mr. Kaufman—yes; Ms. Moore—yes; Ms. Toulouse—yes. Motion carried.
RESOLUTION 2009-42, APPOINTMENT OF MANAGEMENT MEMBER TO THE CNM LABOR RELATIONS BOARD
Mr. Matteucci introduced for consideration Governing Board Resolution 2009-42, appointment of management member to the CNM Labor Relations Board (see pages 25379-—25380). Robert Brown, vice president for administrative services, presented the resolution, stating CNM administration recommended reappointment of Wayne Bingham to a one-year term as the management representative on the CNM Labor Relations Board. Mr. Kaufman made and Ms. Holbrook seconded a motion to approve the resolution. The vote on the motion was: Mr. Matteucci—yes; Ms. Holbrook—yes; Dr. Mondragon—yes; Mr. Kaufman—yes; Ms. Moore—yes; Ms. Toulouse—yes. Motion carried.
RESOLUTION 2009-43, REVISION TO EMPLOYEE HANDBOOK SECTION 4: EDUCATIONAL BENEFITS, 6.01. B.
Mr. Matteucci introduced for consideration Governing Board Resolution 2009-43, revision to the Employee Handbook Section 4: Educational Benefits, 6.01. B (see pages 25381-25383). Mr. Brown presented the resolution, explaining that the change implements language for tuition waivers to families of employees. He reminded the Board that the benefit was approved as part of the 2009-2010 employee compensation plan. Ms. Toulouse made a motion to amend the revision to eliminate all language relating to distance learning fees and to add language relating to the waiving of the new technology fee. Mr. Kaufman seconded the motion. The vote on the motion to amend was: Mr. Matteucci—yes; Ms. Holbrook—yes; Dr. Mondragon—yes; Mr. Kaufman—yes; Ms. Moore—yes; Ms. Toulouse—yes. Motion carried. Ms. Toulouse made and Ms. Holbrook seconded a motion to approve the resolution and attachment as revised. The vote on the motion was: Mr. Matteucci—yes; Ms. Holbrook—yes; Dr. Mondragon—yes; Mr. Kaufman—yes; Ms. Moore—yes; Ms. Toulouse—yes. Motion carried.
RESOLUTION 2009-44, INTERNAL AUDIT REPORT 2009-03 – CASHIER AUDIT
Mr. Matteucci introduced for consideration Governing Board Resolution 2009-44, internal audit report 2009-03 – Cashier Audit (see pages 25384-25396). Allen Leatherwood, director of internal audit, stated Lisa Archuleta, staff auditor, conducted the internal audit report 2009-03 – Cashier Audit. Ms. Archuleta presented the resolution, stating selected processes were reviewed at the cashier’s offices at Main and Montoya campus’. She stated controls over receipt of cash, checks and money orders at Westside Campus, South Valley Campus, Workforce Training Center and Small Business Development Center were also reviewed and the audit contained seven findings. In response to a question from Ms. Toulouse regarding previous audits of the Cashier’s Office, Ms. Archuleta stated no previous audits had been conducted on the Cashier’s Office. Dr. Mondragon made and Ms. Holbrook seconded a motion to approve the resolution. The vote on the motion was: Mr. Matteucci—yes; Ms. Holbrook—yes; Dr. Mondragon—yes; Mr. Kaufman—yes; Ms. Moore—yes; Ms. Toulouse—yes. Motion carried.
RESOLUTION 2009-45, REVISION TO THE 2009-2010 EMPLOYEE COMPENSATION PLAN
Mr. Matteucci introduced for consideration Governing Board Resolution 2009-45, revision to the 2009-2010 Employee Compensation Plan (see pages 25397-25399). Katherine Bercaw, vice president for planning and budget, requested approval of the resolution that adjusts the minimum pay for Level 1 Workstudy employees to $7.25 per hour and brings CNM in compliance with new federal regulations. This item had been reviewed by the Finance Committee. Ms. Holbrook made and Ms. Moore seconded a motion to approve the resolution. The vote on the motion was: Mr. Matteucci—yes; Ms. Holbrook—yes; Dr. Mondragon—yes; Mr. Kaufman—yes; Ms. Moore—yes; Ms. Toulouse—yes. Motion carried.
RESOLUTION 2009-46, REVISION TO THE 2009-2010 TUITION AND FEES
Mr. Matteucci introduced for consideration Governing Board Resolution 2009-46, revision to the 2009-2010 Tuition and Fees (see pages 25400-25401). Ms. Bercaw requested approval of the resolution that would correct two course number listings and one course fee. This item had been approved by the Finance Committee. Ms. Toulouse made and Dr. Mondragon seconded a motion to approve the resolution. The vote on the motion was: Mr. Matteucci—yes; Ms. Holbrook—yes; Dr. Mondragon—yes; Mr. Kaufman—yes; Ms. Moore—yes; Ms. Toulouse—yes. Motion carried.
RESOLUTION 2009-47, REVISION TO THE FUND BALANCE POLICY
Mr. Matteucci introduced for consideration Governing Board Resolution 2009-47, revision to the Fund Balance Policy (see page 25402). Ms. Bercaw stated that a fund balance policy created in 1998 directed administration to maintain a $10,000,000 fund balance for Instruction and General. She stated the fund balance requirement is no longer adequate for the current budget and is requesting the balance requirements change to a percentage range of 12 - 18 percent of the operating budget. She stated the Finance Committee had reviewed and approved the revision. Ms. Toulouse made and Mr. Kaufman seconded a motion to approve the resolution. The vote on the motion was: Mr. Matteucci—yes; Ms. Holbrook—yes; Dr. Mondragon—yes; Mr. Kaufman—yes; Ms. Moore—yes; Ms. Toulouse—yes. Motion carried.
RESOLUTION 2009-48, PROFESSIONAL SERVICES CONTRACT FOR LEGAL SERVICES
Mr. Matteucci introduced for consideration Governing Board Resolution 2009-48, Professional Services Contract for Legal Services (see pages 25403-25414). Charlotte Gensler, purchasing director, presented the resolution stating five responsive offers were received as a result of the request for proposals for legal services for CNM. She stated the Board had reviewed and ranked the offers and she requested approval to award the contract to Rodey, Dickason, Sloan, Akin & Robb P.A. Ms. Holbrook made and Dr. Mondragon seconded a motion to approve the resolution. The vote on the motion was: Mr. Matteucci—yes; Ms. Holbrook—yes; Dr. Mondragon—yes; Mr. Kaufman—yes; Ms. Moore—yes; Ms. Toulouse—yes. Motion carried.
RESOLUTION 2009-49, PRESIDENT’S EVALUATION/CONTRACT
Mr. Matteucci introduced for consideration Governing Board Resolution 2009-49, president’s contract/evaluation (see page 254125). Mr. Matteucci stated the Board had conducted the annual evaluation of the President and read a statement that highlighted President Winograd’s accomplishments during the past year. Each member spoke in support of President Winograd and thanked her and faculty and staff for the work they do for the students and the college. Mr. Matteucci stated that at the request of the president, the contract did not contain a salary increase or any other modifications. He said the contract was extended for one additional year. Mr. Matteucci made and Ms. Toulouse seconded a motion to approve the resolution. The vote on the motion was: Mr. Matteucci—yes; Ms. Holbrook—yes; Dr. Mondragon—yes; Mr. Kaufman—yes; Ms. Moore—yes; Ms. Toulouse—yes. Motion carried.
PUBLIC COMMENT
There were no requests for public comment.
BOARD COMMENT
There were no Board comments.
NEXT MEETING ANNOUNCEMENT
Mr. Matteucci announced that the next regular meeting of the Governing Board would be Tuesday, August 11, 2009, at 5 p.m., in Smith Brasher Hall auditorium, 717 University Blvd. SE, Albuquerque, New Mexico. He also announced items to be considered for the August agenda should be submitted to the Board chair, the President’s Office or the Marketing and Communications Office by July 31.
Mr. Matteucci adjourned the meeting at 5:49 p.m.
