Areas of Study

Regular Full-time Administrative Support Specialsit

Job Number: A0709-22R1
Job Group: 50
Exempt: Non-Exempt: X
Posting Dates: 12/11/07 to 01/02/08
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MAIN CAMPUS
SCHOOL OF HEALTH WELLNESS AND PUBLIC SAFETY

Position: Regular Full-time Administrative Support Specialist

Pay Rate: $12.33 per hour

DUTIES AND RESPONSIBILITIES: Under general supervision, provides administrative support requiring thorough knowledge of the organization’s programs, procedures, and policies. Demonstrated ability to handle confidential information and use standard office equipment, e.g., computer, copier, facsimile, and typewriter. Duties include, but are not limited to, using word processing software to compile, compose, type, revise, combine, edit, print, and store documents such as minutes, forms and correspondence; greeting, directing, and providing information for students, faculty, and staff; answering telephones, taking messages, providing information to callers or routing calls to appropriate official; providing office coverage in the absence of other secretarial/clerical personnel and other duties as assigned. This position also requires independent judgment and action. Duties and responsibilities will include key divisional processes such as maintaining the dean’s calendar, grade book and grade verification distribution and collection process, student final grade check (Banner), student permission to enroll process (Banner), collection and tracking of student petition packets, collection and tracking of faculty and staff annual evaluations, faculty/course evaluation process, preparing, scheduling, and taking minutes of divisional advisory committee meetings, maintain inventory of office supplies for division and programs.

MINIMUM REQUIREMENTS: Post-secondary administrative assistant or secretarial studies certificate or equivalent; two years related experience or equivalent combination of education and experience. Applicant must have excellent spelling, punctuation, grammar, and proofreading skills. Ability to relate to and interact with a non-traditional, diverse employee population.

PREFERENCES: Two years recent experience working with Banner, taking and composing minutes and ability to work independently. Experience working in a higher educational setting. Demonstrated skills in the use of office equipment and software such as Windows XP, Word, Excel, Access, and electronic mail required. Ability to organize multiple and varied work assignments with great attention to detail; communicate effectively with diverse populations both orally and in writing; exhibit cooperation/teamwork and problem solving in varied situations; plan and complete assignments complying with deadlines and institute and division policies; carry out instructions; prioritize and deal with multiple issues/tasks simultaneously. Experience working with a wide variety of confidential information.

WORK SCHEDULE: Generally will work forty hours per week between the hours of 7 a.m. and 6 p.m. Monday through Friday but some evenings and or weekend hours may be required to meet the needs of the Institute.

DATE OF EMPLOYMENT: Upon approval.

REQUESTED APPLICATION DOCUMENTS: Completed CNM employment application, resume, letter of interest stating specifically how applicant meets minimum requirement and preferences, and a copy of transcripts. If selected for an interview, three professional references including name and telephone numbers must be provided.

All requested application documents must be received by CNM Human Resources by 5 p.m. on the application deadline. To apply via the Internet the address is: www.cnm.edu/hr/. The CNM Human Resources Office is located at the Main Campus in the “A” building on the Northwest corner of Coal Ave. and Buena Vista Dr.; the mailing address is 525 Buena Vista Dr. SE, Albuquerque, NM 87106; (505) 224-4600; Fax (505) 224-4611.

"CNM IS AN EQUAL OPPORTUNITY EMPLOYER"
We strongly encourage applications from candidates who bring diverse cultural, ethnic and national perspectives to their work and teaching.

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