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IS-2096 Deductions and Direct Deposit (Procedure)

Human Resources

Release Date: 8/16/01

Procedure

Introduction

Employees may elect to initiate the direct deposit method at any time and may change accounts or discontinue at any time, either during employee orientation or at any time afterward.  Initiating, changing or discontinuing direct deposit of pay may require a number of days to accomplish.  Employees should initiate, change or discontinue direct deposit as far in advance as possible.

1. Initiating Direct Deposit of Pay

Employee

1.1 Complete and sign an Authorization Agreement for Automated Payroll Deposits form.  Attach a voided check for deposit into a checking account or deposit slip for deposit into a savings account from the account(s) you have designated as the source account(s) on the form.

1.1.1 Designate the amounts allocated to each account if electing to have pay deposited into more than one account.

1.2 Submit the form to the Payroll department or to the Human Resources Department.

Human Resources Department

1.3 Forward form to Payroll.

Payroll

1.4 Verify account information and process according to Payroll office procedures.

2. Canceling Direct Deposit of Pay

Employee

2.1 Obtain a Direct Deposit Cancellation form from Payroll.

2.2 Fill out form and submit to Payroll or Human Resources.

Human Resources Department

2.3 Forward form to Payroll.

Payroll

2.4 Process according to Payroll office procedures.

3. Changing Designated Account

Employee

3.1 Obtain a Direct Deposit Cancellation form from Payroll.

3.2 Fill out form and submit to Payroll or Human Resources.

Human Resources Department

3.3 Forward form to Payroll.

Payroll

3.4 Process according to Payroll office procedures.

Employee

3.5 Complete and sign an Authorization Agreement for Automated Payroll Deposits form for new account.  Attach a voided check for deposit into checking account or deposit slip for deposit into savings account from the account(s) you have designated as the source account on the form.

3.5.1 Designate the amounts allocated to each account if electing to have pay deposited into more than one account.

3.6 Submit the form to the Payroll department or to the Human Resources Department.

Human Resources Department

3.7 Forward form to Payroll.

Payroll

3.8 Verify account information and process according to Payroll office procedures.

 



Forms

Support Materials:

IS-2002, Faculty and Staff Insurance Benefits
IS-2050, Employee Retirement Plan (ERA)
IS-2036, Flexible Spending Accounts
IS-2048, Tax-Deferred Annuities
IS-2014, Employee Orientation
IS-2080, Collective Bargaining Agreement

Reference Materials: