IS-1406 Standard for Hazard Communications
IS - 1406 Standard for Hazard Communications
Operations
Re-Release Date: 2-12-98
Policy
Employee Handbook 12.06, Safety
The Hazard Communications Standard complies with the requirements in OSHA 29 CFR 1910.1200. This standard requires that Central New Mexico Community College (CNM) employees are provided with information concerning the hazards of all aspects of jobs, especially chemicals used in the performance of assigned job duties.
The information in this document is kept in all CNM Departments and all appropriate work sites to ensure availability to all employees.
1.1 CNM management determines, evaluates and initiates action as it pertains to the chemical Hazard Communication Standard for those employees who use, come in contact with, distribute, or are exposed to hazards, including hazardous chemicals, in the scope of their normal employment duties.
1.2 Each CNM department evaluates, to the best of its ability, the potential health exposure of a particular chemical product before the purchase or use of the product.
1.3 Whenever possible, a safer product is substituted for products that present a potentially higher health hazard. Factors for consideration of safer products include: practicality, environmental safety and economic feasibility.
1.4 The CNM Safety Department requests a copy of Material Safety Data Sheet (MSDS) for all chemicals procured through the CNM purchasing system. A MSDS is required to be included with each shipment.
1.5 Each supervisor must ensure the implementation and enforcement of OSHA's Hazard Communications Standard by complying with the governance of federal and CNM programs.
2.1 All chemical containers shipped to an area must be appropriately labeled and updated as necessary.
2.2 All labels must meet OSHA standards (refer to 29 CFR 1910.1200, 29 CFR 1910.1201) and contain the following information:
1. Identify the container's contents
2. Note the appropriate hazard warnings for each chemical
3. List the name of the manufacture
4. List the medical and first aid procedures
5. List the emergency procedures in case of a spill or leak
6. Be legible and prominently displayed
7. Be in English
8. Be replaced if illegible
9. Employ a DOT hazard label when appropriate
2.3 All labels on secondary containers comply with the same OSHA requirements as primary containers. Materials cannot be used until the secondary container is labeled.
2.4 All containers of chemical products, including laboratory bottles, solvents, cans and dispensers must be labeled regardless of size.
2.5 Labels, containers and Material Safety Data Sheets (MSDS) are reviewed on a regular basis (at least once a year).
2.6 All records are maintained by the departments and copies are made available to OSHA, CNM Safety, or CNM Administration upon request.
3. Materials Safety Data Sheet (MSDS)
3.1 CNM requires a MSDS for all chemicals purchased and delivered to CNM for use. Each department ensures that a current MSDS is available for all chemicals used in department workplaces.
3.2 All MSDS, applicable to areas where the chemical is in use, are made accessible to employees. Files and/or notebooks are maintained to allow quick access at the point of use.
3.3 MSDS are written in English, comply with OSHA requirements, and contain the following information:
1. The chemical name and/or trade name is used on the label of the container.
2. The common name of all components that have been determined to be a health hazard.
3. Physical and chemical characteristics of the chemical (e.g., vapor pressure, flash point, reactivity to other chemicals, potential for fire and/or explosion).
4. Health hazard, including signs and symptoms of exposure
5. Any physical condition that can be aggravated by exposure to the chemical
6. Primary routes of entry such as ingestion, absorption, injection or inhalation
7. OSHA, Permissible Exposure Limits (PEL), and Parts per Million (PPM) limitations
8. If the chemical is listed in the National Toxicology Program (NTP), or is a known or suspected carcinogen
9. Applicable precautions for handling, to include personal protective equipment (PPE)
10. Procedure for clean-up of spills
11. Emergency and first aid procedures
12. Chemical and physical properties of the chemical
13. Name, address, telephone number of the manufacturer of importer, and date of preparation
14. All other significant health facts known by the manufacturer
3.4 New MSDS forms are requested from the vendor to replace those that do not meet requirements of OSHA and include:
1. Locations CNM's written Hazard Communication Standard
2. Summary of the OSHA Standard
3. Requirements of CNM's written Hazard Communication Standard
4. Methods of observations used to detect the chemical release
5. The physical and health hazards of the chemicals in the work place
6. Measures employees can take to protect themselves from these hazards and the limitations of the provided personal protective equipment (PPE) to be used where required by OSHA, the manufacturer and CNM.
7. An explanation and clarification of a Material Safety Data Sheet (MSDS)
8. Work procedures to follow if there is a hazardous chemical spill or leak
9. How to activate the emergency response system
3.5 New MSDSs are requested from the vendor to replace those that do not meet requirements. Chemicals cannot be used until the correct MSDS is supplied to CNM and is on file at the point of use.
4.1 CNM provides employee training in accordance with the requirements of OSHA and includes:
1. Locations of CNM's written Hazard Communication Standard
2. Summary of the OSHA Standard
3. Requirements of CNM's written Hazard Communication Standard
4. Methods and observations used to detect the chemical release
5. The physical and health hazards of the chemicals in the work place
6. Measures employees can take to protect themselves from these hazards and the limitations of the provided personal protective equipment (PPE) to be used where required by OSHA, the manufacturer and CNM
7. An explanation and clarification of a Material Safety Data Sheet (MSDS)
8. Work procedures to follow if there is a hazardous chemical spill or leak
9. How to activate the emergency response system
4.2 Documentation of all training sessions is kept by the supervisor and by the Safety Manager.
4.3 Employees prove competency by successfully completing a CNM approved evaluation form (test) and demonstrating safe handling techniques of the chemical or the operation.
IS - 1406 Standard for Hazard Communication
Operations
Re-Release Date: 2-12-98
Procedure
1. Supervisor's Administrative Duties
Supervisor
1.1 Comply with CNM's Hazard Communication Standard.
1.2 Ensure that all direct-report personnel demonstrate technical competence in the use of hazardous substances (OSHA 29 CFR 1910.1200).
1.3 Complete a Supervisor's Self-Inspection Checklist.
1.4 Develop an appreciation and understanding of the hazardous properties of the chemicals used within the respective work areas (glossary).
1.5 Document the inventory of hazardous chemicals in the department (chemical inventory) and determine a standard location for this list. Commit to understanding the physical properties and/or health hazards of each chemical.
1.6 Maintain an MSDS checklist and ensure that Material Safety Data Sheets are available for each chemical in use.
1.7 Identify the department employee responsible for:
1. Obtaining and maintaining the MSDS files
2. Reviewing the MSDS's and informing the affected employees
3. Ensuring that all elements of the employee training program are carried out
1.8 Provide safe work practices, engineering controls, and handling procedures for specific chemicals, which includes how to safely perform hazardous non-routine tasks.
1.9 Identify emergency hazardous chemical situations before accidents occur. Provide employees with advance notice of whom they need to notify when risks occur, and how to protect themselves.
Note: It is imperative to provide information on the limitations of the appropriate personal protective equipment (PPE) prior to utilization.
2. Employee's Responsibilities
Employee
2.1 Study and apply the information in CNM's Hazard Communication Standard if exposed to or using hazardous chemicals.
2.2 Enroll in CNM's hazardous chemical training before performing any hazardous operations or before handling any hazardous chemicals. This training also includes information on how to inspect personal protective equipment (PPE), when to wear CNM-issued PPE and the limitations associated with PPE.
2.3 Read all container labels before handling any hazardous chemical.
Supervisory Employee
3.1 Provide outside contractors with information on the hazardous chemicals in the areas were they are scheduled to work.
3.2 Instruct contractors in the precautions they may take to lessen the possibility of hazardous exposure by use of appropriate measures.
3.3 Obtain information from the contractor regarding hazardous chemicals supplied by the contractor.
3.4 Obtain a written statement from the contractor that states the contractor is in compliance with the OSHA Hazard Communication Standard and that the contractor will comply with all of the appropriate published CNM Safety Policies and Standards.
Forms:
Not Applicable
Support Materials:
Reference Materials: