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ECOS Special Funding Requests

How to Request Funds

Determine the amount you are requesting and the purpose for the funds.

Fill out the Special Funding Request form.

Wait at least four weeks for a response to your request.

The Executive Council of Students (ECOS) at Central New Mexico Community College have approved funds for a special account that would support events specific to student success, retention and graduation. The budget is overseen by ECOS student represents and monitored by the Dean of Students. The Dean of Students acts as the control agent for the budget and must sign off on all requests. 

This fund is designed to provide faculty, staff, departments or schools with an opportunity to request funding for events or items that cannot be purchased with department budgets. The funds cannot be used to replace regular CNM budgets. Requests for funding will be required to follow the guidelines listed on the Dean of Students webpage on the ECOS tab under Special Funding Request. The form required for request of funds must be completed in its entirety and very detailed in explanation of use of funds or a delay in consideration of request may occur. The request must be submitted at least four weeks before the scheduled event.

All funds being requested must be focused on student success, student retention and student graduation. It must be clearly stated on the request how the funds will support these three areas. The form must be submitted within the established timelines (four weeks before the scheduled event) to ensure items are received in time for the event or occurrence. Any and all items purchased do fall under the inventory control of Student Activities.

Definitions

Faculty/Staff: any individuals employed at CNM in good standing may request funds from this account for events or activities directly related to student success, retention and graduation. The individual can request no more than $350 maximum per fiscal year.

Departments/Schools: all departments and or schools at CNM may request funds from this account for events or activities directly related to student success, retention and graduation. The department or school can request no more than $1,000 maximum per fiscal year.

ECOS does reserve the right to reduce requested amounts if documentation does not support full amount requested.

Request Review

ECOS will serve as the committee that reviews all special funding requests. ECOS does reserve the right to not review requests that do not meet the timeline for review as established on the website. Timelines are important to ensure that ECOS can review requests twice a month and if items or services need to be purchased they can within the requirements established by CNM purchasing processes.

If a request is approved, it will be submitted to the Dean of Students for final approval. If approved by the Dean of Students the form will be forwarded to Student Activities to begin the purchasing process if required (all price quotes and other required forms must be available to ensure CNM purchasing processes are followed).

Once the items or services are approved and or received the requestor will be contacted. If conducting an event or activity all CNM rules and regulations must be adhered to for safety and compliance. The Student Activities Office can assist in ensuring that proper forms are completed and departments are notified.