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Vaccine Policy

CNM's COVID-19 vaccine policy, requirements, and FAQs.

Vaccination Hotline

CNM's vaccination hotline is open for your questions and concerns. To speak with a Vaccination Hotline Representative, please call (505) 224-5678.

Effective Date: 08/04/2021


Purpose

Central New Mexico Community College (“CNM”) has adopted this policy consistent with CNM’s values and in response to the ongoing COVID-19 pandemic to help safeguard the health of students, faculty, staff, visitors, and the community. This policy is intended to comply with all federal, state, and local laws and public health mandates. 

Scope/Applicability

This policy applies to all students, faculty, staff, and tenants for the 2021-2022 academic year. It does not apply to vendors, customers, volunteers, or visitors but these groups must still follow CNM’s on campus safety protocols. CNM Ingenuity and the CNM Foundation also fall within the scope of this policy.

Policy

CNM requires:

  • all students to have at least one dose of either the Pfizer or Moderna vaccines or single-shot Johnson & Johnson vaccine by Oct. 1. Students who get the Pfizer or Moderna vaccines will have until October 31, 2021 to get the second dose and may continue attending classes without the need for weekly COVID-19 testing. For those who are unvaccinated and have filed a statement of exemption, you must take and pass a weekly COVID-19 test to continue in-person classes after Oct. 1 and for the duration of the Fall Term (the weekly COVID-19 test must be taken within seven days of the previous test).
  • all faculty and staff to be fully vaccinated against COVID-19 by Oct. 1. For those who are unvaccinated and have filed a statement of exemption, you must take and pass a weekly COVID-19 test beginning Oct. 1 (the weekly COVID-19 test must be taken within seven days of the previous test).

All students, faculty, and staff must provide documentation of full or partial vaccination using a vaccine authorized by FDA License or under an FDA Emergency Use Authorization (EUA). All documentation to verify vaccination or exceptions must be provided. Failure to comply with this policy may result in discipline up to and including termination of employment or being dropped from classes.

Vaccine Administration

Students, staff, and faculty are responsible for scheduling and obtaining all recommended doses of an FDA-approved COVID-19 vaccine or a COVID-19 vaccine granted Emergency Use Authorization by the FDA. Employees may get the vaccine during regularly scheduled work hours contingent on supervisory approval. Supervisors must approve sick, annual, or personal leave to get the vaccine during working hours to minimize business interruptions.

How to Provide Proof of Vaccination or Statement of Exemption

Complete the Return to Campus (RTC) System Tutorial to learn how to upload your proof of vaccination or statement of exemption.

The online system to upload proof of vaccination or statement of exemption is available for students, faculty, and staff.

Upload Your Proof of Vaccination or Statement of Exemption

Documentation will be verified before being approved. If you need help accessing the system or uploading documentation, contact the ITS Service Desk at itsservicedesk@cnm.edu or call 224-4357.


Exemption Requirements

With the FDA's full approval of the Pfizer COVID-19 vaccine on Aug. 23, the only permitted exemptions from the vaccine requirement after October 1, 2021 will be for health conditions or sincerely-held religious beliefs. To ensure continuity of service and to meet business needs, CNM’s President may approve an alternative exemption for faculty and staff.

Exempt Students

Exempt students who are registered for classes that have an in-person component must:   

  • Complete weekly COVID-19 testing. These tests must be uploaded every seven (7) days as shown on testing schedule provided to students with an approved exemption. Uploaded test results should be no older than three (3) days old. The CNM Daily Health Assessment application will display a reminder to complete a new test in order to return to green status, allowing the student to return to on campus activities.
  • Complete the Daily Self-Health Assessment on those days when they are on campus.
  • Wear a mask in all shared indoor settings at all times.

Students who are completing a 100% remote online program during the Fall 2021 or Spring 2022 semesters are exempt from the vaccination requirement.

Students shall be responsible for all testing costs.

Exempt Faculty and Staff

Exempt faculty or staff who work on campus are required to:

  • Complete weekly COVID-19 testing. These tests must be uploaded every seven (7) days as shown on testing schedule provided to employees with an approved exemption. Uploaded test results should be no older than three (3) days old. The CNM Daily Health Assessment application will display a reminder to complete a new test in order to return to green status, allowing the faculty or staff employee to return to on campus activities.
  • Complete the Daily Self-Health Assessment on those days when they are on campus.
  • Wear a mask in all shared indoor settings at all times.

These obligations constitute requirements for employment eligibility for unvaccinated staff and faculty. Costs for testing shall be the responsibility of the individual faculty or staff employee.


Modifications

Government and public health guidelines and restrictions, and business and industry best practices regarding COVID-19 and COVID-19 vaccines, are changing rapidly as new information becomes available, further research is conducted, and additional vaccines are approved and distributed. The College reserves the right to modify this policy at any time in its sole discretion to adapt to changing circumstances and business needs, consistent with its commitment to maintaining a safe and healthy environment for students, faculty, staff, and visitors.

Non-Retaliation

The College prohibits any form of discipline, intimidation, or retaliation for reporting, in good-faith, a violation of this policy or any other health and safety concern.


COVID-19 Vaccination Policy FAQs

Students

I'm vaccinated, do I need to be tested on a regular basis? What about wearing masks?

Currently, vaccinated students need to wear masks at all times when indoors. This requirement is subject to change based on updated guidance from the New Mexico Department of Health and the CDC. Vaccinated students do not need to participate in asymptomatic testing.

What is the deadline to report my vaccination status?

You must report your full or partial vaccination status or exemption by October 1, 2021. If you only received the first dose of either the Pfizer or Moderna vaccines by October 1, 2021, you will have until October 31, 2021 to report your full vaccination status.

What happens if I don’t comply with the vaccine requirement?

Students who do not comply with the vaccine requirement may be dropped from their classes and have a hold placed on their account which will prevent students from registering for future classes. Unvaccinated students may also have the option of enrolling in a course that is 100% online. 

I'm enrolled in an online-only program, am I required to be vaccinated?

Students enrolled in online-only programs and not accessing campus for any reason will be exempted from the vaccination requirement. Each academic school will communicate to their online-only students that they are exempt from this requirement.

Do I need to be vaccinated if I have already been diagnosed with COVID-19?

Yes, all students are required to be vaccinated, even if they have already had COVID-19.

Does the vaccine requirement apply to international students?

Yes. Students, including international students, must receive a vaccine authorized by the FDA or the WHO.

Does the vaccine requirement apply to College & Career High School (CCHS) and Native American Community Academy (NACA) high school students?

Secondary school students will adhere to their school district policies regarding vaccination and re-entry. However, CNM’s vaccine policy will be enforced for CNM courses, if applicable for any person.

Will we know who is vaccinated and who is not vaccinated at CNM?

CNM will not make public the vaccination status of students or employees.

Faculty and Staff

If I am a faculty or staff member and plan to not be vaccinated, do I need to submit an exemption request?

Yes. Because the Pfizer vaccine has been granted full FDA approval, the only permitted exemptions from the vaccine requirement after October 1, 2021 will be for health conditions or sincerely-held religious beliefs. Any student, faculty, staff or tenant remaining unvaccinated at that time will be required to complete a formal exemption request, which will be considered on an individualized basis.

Do I need to be vaccinated if I have already been diagnosed with COVID-19?

Yes, all faculty and staff are required to be vaccinated, even if they have already had COVID-19.

What happens when an individual faculty or staff member contracts COVID-19 too closely to the deadline to get vaccinated prior to arriving on campus?

Faculty and staff are encouraged to get vaccinated as soon as possible to avoid this situation. Faculty and staff who are not able to meet the vaccination deadline due to a recent COVID-19 diagnosis will be required to get vaccinated as soon as they have met the appropriate window of time following their COVID-19 diagnosis.

Will we know who is vaccinated and who is not vaccinated at CNM?

CNM will not make public the vaccination status of students or employees.

I’m a faculty member who teaches only online or a staff member who works only online at this time and I do not plan to be vaccinated. If I occasionally visit campus for meetings or other needs, will I need to adhere to the unvaccinated protocols, including weekly testing?

Yes. You will also need to file a statement of exemption.

Does the vaccine requirement apply to College & Career High School (CCHS) and Native American Community Academy (NACA) staff?

Secondary school staff will adhere to their school district policies regarding vaccination and re-entry. However, CNM’s vaccine policy will be enforced for CNM employees and courses, if applicable for any person. 

Vaccination Protocol and Requirements for Employees

As an employee, what do I need to do by October 1, 2021?

All employees must have the first and second dose for Pfizer or Moderna vaccine or the single dose of Johnson & Johnson OR have an approved medical or religious exemption.

What happens if I don’t have any vaccinations and I don’t have an approved religious or medical exemption by October 1, 2021?

You and your supervisor will receive notification of non-compliance.

You may request 30 days of leave no pay to get in compliance, although your supervisor may not be able to approve this Leave No Pay if the supervisor determines that vital work will not be done.

If you are approved to be on a Leave No Pay status, you CANNOT remote work and CANNOT use paid leave options (i.e. sick, annual, or personal leave).

Do I have any responsibilities while I’m out on Leave No Pay?

You submit “DOC PAY” on your electronic timesheet.

What happens if my supervisor doesn’t approve Leave No Pay, am I terminated?

You and your supervisor will receive notification that you are not in compliance. At that time, you will receive a Pre-Termination Notice which enables you to meet with Human Resources and provide any additional information you think is needed to understand why you were not able to get into compliance by October 1. Following that process, a determination will be made. You will remain on Leave No Pay until this process has been completed.

What do I do if I am out on a Leave No Pay status and get into compliance by the deadline of November 1, 2021 (I obtained 2 vaccinations for Moderna/Pfizer or 1 vaccination of Johnson/Johnson or I received approval for a religious or medical exemption)?

You will upload your proof of vaccine via myCNM under the Return to Campus Link and wait to receive approval (your status will become “vaccinated” in the system) or you receive approval for your request of a religious or medical exemption.

Be sure to check into the Return to Campus program to see if your documents have been approved, you may not receive notice of this in your CNM email.

If your documents are approved, you can take the Daily Health Assessment and proceed to campus if you pass the assessment. Don’t forget to coordinate with your supervisor before you return to campus as they have made arrangements for your absence and may need time to coordinate your return.

What happens if I received one shot (Pfizer or Moderna) by October 1 but not both?

Because you demonstrated the effort to try to come into compliance with the vaccination requirement, you have the following options:

  • You must stay off of all CNM campuses.
  • You may request to work fully remotely (if your position allows remote work). Your supervisor will determine if this will be allowed.
  • You may utilize leave options such as annual and personal leave (not sick leave).
  • You may request 30 days of Leave No Pay.
  • Once you obtain your final vaccination, upload your proof of vaccination, wait for the approval of your documentation, contact your supervisor to coordinate your return to campus, and take the Daily Health Assessment as before.
What happens if I don’t get the second vaccine by the November 1 deadline?

You and your supervisor will receive notification that you are not in compliance. At that time, you will receive a Pre-Termination Notice which enables you to meet with Human Resources and provide any additional information you think is needed to understand why you were not able to get into compliance by November 1. Following that process, a determination will be made.  You will be placed on Leave No Pay until this process has been completed.

How do I apply for a religious or medical exemption?

You enter into the Return to Campus database and complete the appropriate form or question for the exemption you are seeking.

Why would a person seek a medical or religious exemption?

A person would seek a religious exemption if the vaccination is in opposition to their sincerely held religious belief. A medical exemption is requested when a health care provider has determined that the vaccination is not safe or appropriate.

If I am approved for a religious exemption, what are my responsibilities?

Each time you come on campus and take the Daily Health Assessment, you must have an approved COVID-19 Test result uploaded into the Return to Campus system. Once the COVID Case Team has approved the uploaded test, you will pass the Daily Health Assessment until the test result is more than 7 days old. Just a reminder that you may fail the Daily Health Assessment if there are other reasons such as COVID-19 symptoms, COVID-19 positive test result, close contact with a COVID-19 positive person, etc.

If I have an exemption but don’t get a COVID-19 test uploaded and approved in time for my next scheduled day on campus, what happens?

You will fail your Daily Health Assessment and then the following will take place:

  • You and your supervisor will receive notification of non-compliance.
  • You will have 7 days to get in compliance and upload a COVID-19 test.
  • You are not allowed to report to campus until you get into compliance.
  • A representative from the COVID Case Team will review and approve the test; once approved, you will complete the Daily Health Assessment and if approved, you will report to campus for your regular work schedule, which must be coordinated with your supervisor.
  • While you are out getting into compliance with your COVID-19 test, you may work remotely if approved by your supervisor or take annual or personal leave.
Does anything happen if I keep failing my Health Assessment because I don’t have a timely test result approved in the Return to Campus system?

You are allowed to miss three tests then the following takes place:

  • At the fourth missed test you and your supervisor will receive a notification.
  • Human Resources will contact you and your supervisor and proceed with the pre-termination process.
  • You will have the opportunity for Due Process, which means you may choose to share information regarding why you have not been able to remain in compliance with the testing requirement.
  • Following the Due Process meeting, an outcome will be determined.