Policies and Procedures
Records Retention receives only inactive and permanent records from CNM departments for storage pending final disposition according to State and Federal retention requirements. Examples include personnel files, purchase orders, or surveys.
To request records storage, customers must complete the Storage Ticket Form along with an index of the box contents in Microsoft Excel. Contact Records Retention for instructions on how to complete the index. Records Retention boxes are purchased at Shipping & Receiving (ext. 44615).
Records are destroyed according to State and Federal guidelines when legal requirements are met. All public records must be approved for destruction by Records Retention and by the State Commission of Public Records. State Retention Schedules are available online in The Source for further reference: Retention/Disposition of College Records (§ IS-2520). Customers must complete the Records Request for Destruction Form. Records for destruction can be placed in old copier boxes.
Records Retention provides consulting services to departments on filing systems and records retention requirements. Call ext. 44617 for arrangements.