Student Academic Records

Information about student academic records, including public directory information, enrollment verification, and more.

Public Directory Information

CNM has defined public directory information as:

  • Student's Name
  • Major discipline
  • Classification
  • Dates of attendance
  • Awards and honors
  • Degrees/certificates awarded

This information is available to the public and can be released unless an annual written request to withhold the information is on file in the Records Office.  A Confidentiality Request Form</a > (74kb) may be obtained in the Records Office.

Social Security Number

Under the federal 1997 Tax Relief Act, CNM is required to obtain the Social Security number of each student in order to report educational credits to the U.S. Internal Revenue Service (IRS) and to the student at the end of each tax year. Refusal to provide a valid Social Security number may result in a fine levied on the student by the IRS.

The privacy of a student's Social Security number is protected under FERPA and covered under CNM's Access to Student Academic Records Policy published in the CNM Catalog. CNM provides each student with a CNM ID number, at the time of admission, rather than use the Social Security number for identification purposes.

Classification of Student

  • Freshman: A student who has completed fewer than 30 credits at CNM
  • Sophomore: A student who has completed 30 or more credits at CNM
  • Part-time: A student enrolled in fewer than 12 credit hours per term
  • Full-time: A student enrolled in 12 or more credit hours per term

Enrollment Verification

Students requesting verification of their enrollment for a specific term may do so by submitting a written request or a deferment/verification form to the Main Campus Records Office and the Admissions Office at all other CNM locations.

Requests will be accepted at the beginning of each term and will be processed after the 15th day of the term (including Saturdays). Processing time is usually 24-48 business hours.

Challenge of Contents

Students have the right to challenge the content of their academic record if they feel the information is misleading, inaccurate, or in violation of privacy or other rights.

Any dispute over the contents of the record will be handled through informal discussions between the student and the Records Office. If such informal meetings are not satisfactory, the student has the right to a formal hearing before an appeals committee.

Students have the right to file with the U.S. Department of Education a complaint concerning alleged failure by CNM to comply with the requirements of FERPA.

Note: The fairness of a grade may not be challenged under this provision.