Navigation

Property Control Office

CNM Property Control Office serves to expedite the process for identifying and removing disposable College property and maintain an accurate and current inventory.

Request Disposal

To request disposal, submit a signed Inventory Adjustment Form to the CNM Property Control Office. Once the form is received, Property Control will forward a Work Order to the Shipping & Receiving Department to have the equipment picked up.

Inventory

The Property Control Office is responsible for maintaining and updating the inventory of all College equipment, furnishings, and other tangible property. Property with a value of $1000 or more is affixed with a property tag for purposes of control. All art, computers and cell phones are also tagged, regardless of cost.

Inventories are scheduled at the beginning of each term (January, May, and September) in an effort to keep records current and minimize discrepancies. Inventory forms are distributed to the departments and are to be returned completed to Property Control by the specified deadline.

Disposal

When a department determines that an equipment item is obsolete, worn out, or otherwise unusable a disposal process is initiated through Property Control leading to the disposition of the item and its deletion from the public inventory. Disposal must be performed by the CNM Purchasing and Materials Management Division only, and as subject to direction by the Capital Outlay Committee. No other College department may dispose of property.

The disposal of CNM property is executed in accordance with the appropriate procedural steps and complies with applicable institutional, local, state, and federal rules and regulations. When an item of tangible property is adjudged to be obsolete, worn-out or otherwise unusable, or no longer economical or safe for continued use, it may be discarded according to Governing Board procedures and revised New Mexico Statute (13-6-1 NMSA 1978). The disposal process varies according to the value of the items. Property may be disposed of through donation, trade-in, auction or sealed bid. Most property with a cost of $4,999 or less does not need the Capital Outlay Committee's approval for disposition.

Property Forms